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The Office Assistant supports the office operations by receiving and distributing communications, maintaining supplies and equipment, picking up and delivering items, and responding to general requests.
CORE JOB FUNCTIONS
- Sorts and distributes communications in a timely manner.
- Serves as back up to other support staff in the office.
- Creates and updates records ensuring the accuracy and validity of information.
- Schedules and organizes office appointments, meetings, and events, as needed.
- Troubleshoots office equipment and advises leadership of any technical issues.
- Answers, routes, and transfers calls, responding to routine questions as appropriate.
- Uses a computer to enter data, sort and gather information.
- Organizes and maintains office filing and storage systems; retrieves information as appropriate.
- Maintains the cleanliness of the office.
- Adheres to University and unit-level policies and procedures and safeguards University assets.
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
CORE QUALIFICATIONS
Education:
High school diploma or equivalent
Certification and Licensing:
Not Applicable
Experience:
Minimum 1 year of relevant experience
Knowledge, Skills and Attitudes:
- General knowledge of office procedures and operations.
- Ability to accurately prepare and maintain records, files, reports and correspondence.
- Ability to communicate effectively in both oral and written form.
- Ability to understand and follow instructions.
- Skill in completing assignments accurately and with attention to detail.
- Proficiency in computer software (i.e., Microsoft Office).
DEPARTMENT ADDENDUM
Department Specific Functions
- Answers, routes, and transfers calls, responding to routine questions as appropriate.
- Answers, routes, responds to general email inquiries as appropriate. Receives, sorts, and distributes departmental mail.
- Received logs and distributes incoming Subpoenas and legal correspondence.
- Receives, processes, and responds to MVR requests.
- Uses a computer to enter data, sort and gather information.
- Scans Certificates of Insurance and other internal documents Other duties as assigned.
Knowledge, Skills and Attitudes:
- Microsoft Office (Word, Excel, PowerPoint, Outlook)
The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.
Job Status:
Full time
Employee Type:
Temporary
Pay Grade:
c101