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The Department of Medical Education has an exciting opportunity for a full-time to work in Miami, Fl. The Director, Programs provides leadership, strategy administration, and direction for a wide range of student programs to enhance their effectiveness and overall student satisfaction. Moreover, the Director, Programs coordinates all functions and services for assigned program(s) and takes charge of budget accountability and personnel management.
Formulates and implements short- and long-term program goals and objectives.
Establishes administrative policies and procedures.
Develops and sustains community partnerships with local organizations and agencies.
Assists faculty in creating course curriculum.
Advances effective marketing strategies to promote all programs and services.
Creates and plans outcome driven assessment tools for departmental programs and services.
Serves as the advisor for emergency management and disaster preparedness curriculum.
Maintains current knowledge and ensures compliance of all federal, state, local and University policies, and regulations.
Cultivates and maintains positive relationships with students, alumni, and faculty members.
Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures. Ensures employees are trained on controls within the function and on University policy and procedures.
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
MINIMUM QUALIFICATIONS
Bachelor’s Degree in relevant field required
Minimum 7 years of relevant experience
Knowledge of business and management principles.
Ability to direct, manage, implement, and evaluate department operations.
Ability to establish department goals, and objectives that support the strategic plan.
Ability to effectively plan, delegate and/or supervise the work of others.
Ability to lead, motivate, develop, and train others.
DEPARTMENT SPECIFIC FUNCTIONS
Working directly with the Associate Dean for Curriculum (ADC) and the Associate Dean for Medical Education and Administration (ADMEA), this individual will have oversight of administrative operations of the UMMSM Curriculum and will be responsible for the execution of decisions made by the ADC and the ADMEA regarding the medical education program regarding the curriculum. The Director must be self-directed and will be directly responsible for the day-to-day administration, supervision, coordination, operation, and support of continuous quality improvement of the Curriculum Office. The director will work closely with deans, faculty, staff, external contacts, and students to support the operational management of the curriculum and will help ensure that all systems, procedures, and policies are in compliance with UMMSM and University academic policies and procedures as well as the AAMC Liaison Committee on Medical Education (LCME) accreditation standards. The Director will work to ensure a culture of collaboration, respect, growth, innovation, and inclusion to deliver excellence in curriculum. The Director will be responsible for office budgeting and the educational activities throughout all four years of undergraduate medical education. The Director will create meaningful office goals, performance measures, and operational plans for the office. The Director will continually assess individual and organizational performance and make improvements.
Responsibilities are as detailed below:
Engage in strategic planning and support continuous quality improvement in curriculum
Enhance accuracy and efficiency for all managers and coordinators in the NextGenMD curriculum (Phase 1, Phase 2, Phase 3, LACE, Scholarly Concentration, and Medicine as a Profession) including the following:
Coordination of and attendance at all curriculum meetings (Phase 1, Phase 2, Phase 3, ECC, Curriculum Cabinet, Curriculum Taskforce, Curriculum Mapping and other as needed curricular meetings)
Accuracy of student rosters
Accuracy of student listservs
Timely submission of evaluations and grades
Creation of academic calendar
Coordination of testing dates
Maintain detailed knowledge of regulatory requirements of federal and state agencies
Operationalize and manage initiatives in curriculum including new programs/projects
Work with ADC and Director/Co-Director of Transformational Learning on Curriculum Mapping initiatives
Serve as Executive Chief Proctor, providing oversight for all School of Medicine exams and ensure proctors are trained according to school and National Board of Medical Examiners (NBME) standards for exam security.
Assist ADMEA with development, implementation, and monitoring of the budget required for curricular activities
Assist with affiliation agreements required for the curriculum
Oversight of all day-to-day educational operations including space allocation, course scheduling coordination, facilities and classroom management, and supervision of course and clerkship staff
Support Director of Academic IT on required academic technology and staff training of new technology
Support coordination of faculty and staff training in the relevant learning management system (LMS) and related platforms for all curricular staff (currently Elentra, CaneLink, and Blackboard)
Work with the Onboarding Specialist to ensure all students in the curriculum have completed requirements for rotations at internal and external sites
Serve as the main liaison with other departments, University offices, affiliated sites, and external agencies as it related to the medical education curriculum
Identify challenges and barriers to efficient and effective educational management and work with ADC to create policies and processes to optimize workflow
Work with ADC to ensure that all LCME curricular requirements are met and standards are monitored for successful accreditation
Coordination of curriculum events such as Annual Curriculum Retreat and curricular ceremonies/celebrations.
Track curricular accomplishment of dashboard including major faculty, student, and staff awards, publications, etc.
Oversee a consistent effort to translate curricular innovation into education scholarship
Assist ADC with coordination of curriculum research meetings, IRB submissions, data collection, etc.
Work with Marketing to highlight curricular accomplishments including development of schematics, videos, social media posts, PowerPoints, etc.
Coordinate staff development efforts in curriculum including internal and external trainings and TALK meetings for feedback.
Work with ADMEA on Curriculum and Program Management in the UM Curriculum Inventory Management (CIM) system
MA, MS, PhD or EdD strongly preferred but experience may substitute for some of the education requirements.
Minimum 5 years’ experience managing a medical education office or similar operation, preferable in an academic medical center, and understanding of LCME accreditation standards.
Ten years of organizational leadership experience including management of personnel, organizations, projects, academic partnerships, information/data systems, resources, and finances; to include experience in successful organizational process improvement and/or project management leading the design, development and/or delivery of educational programs.
Outstanding verbal and written communication and interpersonal skills with a high degree of professionalism in dealing with a variety of individuals including physicians and other health care professionals, students, University administrators and leadership, external and internal stakeholders.
Deep understanding of teaching and learning methods, practice, and pedagogy and how they impact and are supported by technology.
Outstanding financial management, budget planning, financial forecasting, building, and managing budgets and advanced Excel skills.
Superior analytic skills to assess compliance with LCME, the university and other selected accrediting bodies’ standards and regulations with appropriate determination of needed action steps.
Experience leading process improvement and innovation in educational development.
Proven record of the ability to communicate with and influence key stakeholders in the educational arena including senior administrators, course directors and other educational professionals across the university.
Demonstrated evidence of:
strong interpersonal and communication skills,
creativity,
strategic thinking,
problem solving ability,
initiative,
willingness to learn,
effective critical thinking skills,
ability to set priorities and manage multiple tasks,
respond effectively to crises, workflow problems, and conflicts,
work with complex tasks that require meeting crucial deadlines, and
ability to work with diverse populations
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The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.
UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.
Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.
The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.
Job Status:
Full time
Employee Type:
Staff
Pay Grade:
c106