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The Vendor Asset Coordinator (U) manages the process and planning of loaned, borrowed, and consigned instruments and implants. This role also supports and troubleshoots all customer issues between the Central Sterile Processing department (CSPD), Surgical services, surgeons, scheduling offices and vendor representatives pertaining to non-owned instruments and implants brought into the hospital.
Ensures instruments and trays are received and processed according to the standards and practices of OSHA, DOT, FDA, AAMI and manufacturer.
Manages the loaner data within the instrument tracking system and vendor management system. Runs related reports, analyzes performance, and communicates results to CSPD Director, Surgical Services leadership meetings and the vendors’ managers.
Collaborates with the Value Analysis team, surgical service clinicians and vendors to continuously improve the loaner and consignment tray processes by utilizing Lean principles and methods.
Keeps abreast of surgery schedules to ensure timely delivery of loaner trays prior to scheduled surgery.
Assist with vendor check-in and check-out. To ensure Loaner management policy and procedure processes are followed.
Assists Check-in with vendors or couriers that trays are received in clean and optimal condition.
Reports immediately to CSPD director and OR leadership if any instruments/trays that will not be processed for surgery.
Ensures all the manufacturers’ recommendations for sterile processing instrument maintenance, sterilization, and disinfection processes are current for loaner and consignment trays
Instructs CSPD staff in identification of loaner instruments and processing according to the Instructions for Use (IFU’s) and department policies and standard work processes
Collaborates with CSPD educator for in-services with vendor on any new instruments/trays for staff.
Assists with the processing from decontamination through IFU’s of loaner trays if needed.
Maintains loaner manual and automated documentation and assists in reconciliation of tray component lists provided by vendors against any generated by the hospital, and reconciles missing instrument with the OR, CSPD, and vendors.
Collaborates with the CSPD System administrator in maintaining the loaner trays in the instrument tracking and loaner tracking systems.
Maintains proper labeling, storage shelving, and retrieval of loaner instruments/trays and related records in accordance with regulations and hospital record retention policies.
Coordinates the quality control checks, auditing, preventative maintenance and assessment of loaner instrumentation and provides appropriate reports reflecting the opportunities for improvement among CSDP & OR staff and facilitate continuous process improvements.
Sends monthly compliance reports to vendors’ managers.
Adheres to University and unit-level policies and procedures and safeguards University assets.
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
High School Diploma or equivalent
Certification and Licensing:
CRCST, CBSPD, CST, CIS Certification Required CIS or CHL Preferred
Completion of a Central Sterile Processing Technician Program or Surgical Technology Program
Must have acquired knowledge of decontamination, assembly, sterilization processes, and case cart systems.
5 years with Ortho/Neuro specialty instrumentation 2 years minimum of supervisory
Knowledge, Skills and Attitudes:
Skill in completing assignments accurately and with attention to detail.
Ability to analyze, organize and prioritize work under pressure while meeting deadlines.
Ability to process and handle confidential information with discretion.
Ability to work evenings, nights, and weekends as necessary.
Commitment to the University’s core values.
Ability to work independently and/or in a collaborative environment.
The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.
UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.
Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.
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