Current Employees:
If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.
The UHealth System at the University of Miami has an exciting opportunity for a Program Coordinator in the Public Health Sciences Department
SUMMARY
The Program Coordinator provides administrative support to faculty and acts as a liaison between faculty, students, and other Universities. This position assists in the development, monitoring, and reporting of departmental budgets. The Program Coordinator coordinates day-to-day operations of the program. Moreover, the incumbent assists with the development, organization, production, and evaluation of the program to achieve its mission, goals, and objectives. An employee in this position demonstrates familiarity with University policies and procedures and ensures program compliance.
CORE JOB FUNCTIONS
1. Acts as a liaison to program constituents.
2. Assist with the preparation and/or delivery of program content.
3. Facilitates collaboration between different schools, community agencies, and/or academic support units throughout the University.
4. Coordinates the collection, compilation, and analysis of program activity data.
5. Drafts comprehensive, statistical, and/or narrative program reports and evaluations, and monitors program effectiveness, making suggestions for revisions when appropriate.
6. Coordinates the scheduling of program components.
7. Drafts and initiates correspondence, develops agendas, maintains calendars, assists in accumulation of reference materials, and coordinates and attends committee meetings.
8. Assists with the development and implementation of program marketing.
9. Provides assistance and support for participants and/or program constituents in all administrative aspects of the program and maintains files and/or program data.
10. Adheres to University and unit-level policies and procedures and safeguards University assets.
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
CORE QUALIFICATIONS
Education:
High school diploma or equivalent
Certification and Licensing:
Not Applicable
Experience:
Minimum 1 year of relevant experience
Knowledge, Skills and Attitudes:
• Skill in completing assignments accurately and with attention to detail.
• Ability to analyze, organize and prioritize work under pressure while meeting deadlines.
• Ability to process and handle confidential information with discretion.
• Ability to work evenings, nights, and weekends as necessary.
• Commitment to the University’s core values.
• Ability to work independently and/or in a collaborative environment.
• Proficiency in computer software (i.e. Microsoft Office).
DEPARTMENT ADDENDUM
Department Specific Functions
The Program Coordinator position of the MD-MPH Program in the Department of Public Health Sciences provides administrative support to faculty and acts as a liaison between faculty, students, and other Universities. Additionally, the Program Coordinator provides administrative support to department leadership and coordinates department activities and community outreach efforts.
1. Works closely with students to continuously evaluate their learning experience and improve quality and value of the Capstone Program.
2. Updates program website with resources and links to relevant information related to the Capstone Program and Awards.
Registers students for courses using University procedures and systems.
3. Assists with database maintenance and enrollment management.
Develops and maintains the MD/MPH Capstone and Award Program.
4. Ensures administrative processes and associated forms for the Capstone Program are completed in a timely manner.
5. Responds to various student and advisor requests and telephone, email, and internet submissions related to the Capstone Program.
6. Assists with the preparation of reports for the Capstone Program and budget for all Capstone awards.
7. Plans and participates in informational session for the Capstone Program.
8. Adheres to University and unit-level policies and procedures and safeguards University assets.
9. Maintains an electronic portfolio using Filemaker and Blackboard to document student progress and competency attainment, per accreditation requirements.
10. Works collaboratively with faculty capstone advisors and ensures capstone advising operates effectively and meets the professional goals of each student.
11. Assist with all capstone related funding opportunities for approximately 5 awards including: manage the collection of applications; work with the MD/MPH leadership on the selection process using a scoring system.
12. Tracks students’ academic progress and ensures students are hitting established markers for completion of field placement hours and capstone projects.
13. Maintains capstone content on DPHS website and disseminates information regarding project guidelines and requirements.
14. Ensure past capstone field experiences and projects are indexed on a database/website for future use.
15. Assist with planning and executing Department of Public Health Sciences events including Capstone Partner Meet and Greets, public health presentations for students, and professional development sessions for students.
Department Specific Qualifications
Education:
Bachelor’s Degree in relevant field preferred. MPH degree preferred.
Certification and Licensing:
Not Applicable
Experience:
Minimum 3 years of relevant experience preferred
Knowledge, Skills and Attitudes:
• Skill in completing assignments accurately and with attention to detail.
• Ability to analyze, organize and prioritize work under pressure while meeting deadlines.
• Ability to process and handle confidential information with discretion.
• Ability to work evenings, nights, and weekends as necessary.
• Knowledge of UM information systems (Blackboard, Canelink, FileMaker, etc) a plus
• Commitment to the University’s core values.
• Ability to work independently and/or in a collaborative environment.
• Proficiency in computer software (i.e. Microsoft Office).
The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.
UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.
The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.
Job Status:
Full time
Employee Type:
Staff
Pay Grade:
A5
