Clerical Coordinator GSNH

Good Samaritan Hospital Medical Center is a 537- bed (including 100 nursing home beds) teaching hospital and a member of Catholic Health Services of Long Island. With almost 900 physicians on staff, and a level II Trauma Center, we care for well over 100,000 patients annually across the south shore of Long Island. Our reputation for excellence is built on great choices and empowered leadership, and fosters a team that's focused on evidence based practice, continual learning and exceptional quality of care.

The Clerical Coordinator is responsible for assuring the recording and timely submission of scheduling, timekeeping and human resources related paperwork information. The Clerical Coordinator provides administrative secretarial duties; clerical coordination of front office clerks; printing and office maintenance. Performs other duties as assigned.

Responsibilities:

•Maintain knowledge of time & attendance/scheduling in Smartlinx system including future updates.

•Coordinate with Scheduling Staff to ensure accurate time card records and consistency with scheduling application.

•Enter and maintain employee payroll record cards for all nursing department employees.

•Review record of sick calls, vacation, holiday and personal day requests.Assure confidentiality of all staff related information.

•Review daily schedules for all three shifts to correlate with time & attendance.

•Monitor availability of benefit time accruals prior to final time card approval.

•Processing of nursing staff time & attendance records in accordance with payroll timeframes.

•Coordination with Nursing and other departments to ensure timely processing of payroll adjustments.

•Answer telephone and relay messages regarding timekeeping.

•Distribute payroll checks and fliers requiring check attachment, tax forms, etc.Obtain necessary signatures and return to Human Resources in a timely manner.

•Review and update employee accrual data within 2 hour timeframe upon notification from Payroll Department.

•Refers employees with questions regarding benefits, accruals, policies, procedures, to the appropriate resources.

•Review discrepancies in payroll with employee.

•Maintain confidentiality of all employee information to assure employee rights are protected.

•Attend and participate in in-service educational programs, on-the-job training programs, etc., as directed/scheduled.

•Exercise proper judgment, follow lines of communication within the framework of professional principles.

•Communicate with nursing personnel.

•Knowledge and adherence to GSNH policies as outlined in the Employee Handbook.

Requirements:

•High School diploma or GED required.College degree strongly preferred

•Knowledge of Outlook, Word, Excel and Power Point desired; must be flexible and able to work in a stressful environment.Office, typing, computer skills and timekeeping and/or payroll skills

•Prior office and timekeeping and/or payroll, scheduling knowledge and experience

At Catholic Health Services of Long Island your well-being comes first, with comprehensive compensation and benefits; our offerings go beyond the basics. In addition to multiple medical plans, life insurance, generous paid time off and flexible spending accounts, we also offer substantial tuition reimbursement, an employer funded pension plan and several savings plan options for your future.

Good Samaritan Nursing & Rehabilitation

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